New Zealand Docs Legislation

Documents that are originally issued in New Zealand must be legalised in order to be used as recognised and valid documents in The Kingdom of Saudi Arabia.

Documents that need legalisation are: Diploma, degree, married certificate, birth certificate and any required legal document to be used in The Kingdom of Saudi Arabia, Qatar, Bahrain and United Arab Emirates, Oman and Syrian Arab Republic.

Universal Services also legalises New Zealand Origin export documents to be used as recognised and valid documents in The Kingdom of Saudi Arabia, Qatar, Bahrain.

Legalisation requirements are:

• Copy of requester’s passport
• Copy of NZ Company extract
• Copy of Saudi Arabia’s of Bahrain’s Company Registration
• Official letter giving the authority to “Universal Network Services” to act on your behalf with The Royal Embassy of Saudi Arabia to obtain the legalisation required

Documents used for export to other countries need to be legalised by the relevant Embassy.

The Royal Embassy of Saudi Arabia cost per legalised document is added to our service cost as the authorised agent. Please note that the total cost might change due to the fluctuation in the US Dollars exchange rate.

Each set of documents must have a covering letter from the export company detailing the documents needing to be legalised and attached by a copy of the same documents to be retained by the Royal Embassy of Saudi Arabia in Wellington.

Export documents needing to be legalised must be original documents or certified true copies and correct by a Notary Public for export Documents. All export documents must bear a stamp and signature of a recognised signatory from The Chamber of Commerce.

Non-export documents needing to be legalised must be original documents or certified as true and correct copies by both Notary Public and The New Zealand Ministry of Internal Affairs.

Failure to comply with any of any of the previous requirements may cause a delay in the process or refusal due to requirements noncompliance.

Documents to be legalised should have a covering letter addressed to the Royal Embassy of Saudi Arabia in Wellington as below.

THIS LETTER MUST BE ON YOUR COMPANY LETTER HEAD

Date: (enter date)

Saudi Arabian Consulate General in Auckland, New Zealand

8 Pacific Rise

Mt Wellington 1060, Auckland, NZ

ATTN: Visa and Legalization Section

Dear Sir,

Please find enclosed (number of Sets) sets of documents and (reference number for the documents) that require legalisation by The Royal Embassy of Saudi Arabia in order for our client (Company name overseas and which country the document is required for).

Specify the name of documents (e.g., Certificate of Origin, Commercial invoice etc…)

Thank you for your assistance. If you have any query, please do not hesitate to contact us.

Please change the info in bold

HALAL MEAT EXPORT

The minimum documents needed to be legalised to export Halal meat shipments to Saudi Arabia are:

1. Certificate of Origin:

   The document should be in the format of The Chamber of Commerce stating the complete name and address of the manufacturer, stamped and signed by the Company representative, and also stamped and signed by a registered officer in The Chamber of Commerce,

   The document should certify that the export products are of New Zealand origin, name the port of discharge and the final destination naming only one port of entry.

   The Certificate of Origin must always be accompanied by a Commercial Invoice for legalisation.

   In case the products were produced overseas but will be departing from a New Zealand port, a certified declaration of origin must be provided.

2. Commercial Invoice:

   The document must be stamped and signed by the company representative and a registered officer from The Chamber of Commerce.

   A commercial invoice must always be accompanied by the Certificate of Origin for legalisation.

OTHER EXPORTS

The minimum documentation needing to be legalised to export non-Halal products to Saudi Arabia are certificates of origin and commercial invoices as described previously for Halal exports.

In case the products were produced overseas, documents need to be certified by the Royal Embassy of Saudi Arabia, Auckland with jurisdiction for the overseas country.

Other documents associated with the shipment of edible products such as shipping certificate, insurance certificate, declaration as to Condition, Health and Dioxin Certificate, Radioactivity and Health Certificate, etc. may also be legalised subject to all documents bearing endorsement from a registered Chamber of Commerce.

New Zealand companies exporting overseas-produced products, whereby the products are leaving from an overseas port into Saudi Arabia, must submit a New Zealand invoice accompanied by an original Certificate of Origin legalised by the Saudi Embassy of the relevant country.

Other documents associated with the export of products may also be legalised subject to all documents bearing endorsement from a registered Chamber of Commerce.

NON-EXPORT DOCUMENTS

Original non-export documents need to be authenticated by the New Zealand Department of Foreign Affairs and Trade. Otherwise, copies of documents must first be certified as true and correct by a Notary Public.

Documents that are commercial in nature should also be endorsed by a recognised representative from The Chamber of Commerce.

Educational certificates need to be certified by the Saudi Arabia Cultural Mission.

Non- export documents are: Power of attorney, company registration, contractual agreements, marriage and birth certificates, deed of assignment, appointment of agent, trade mark and patent registration and agreement, Certificate of Analysis, Statutory Declarations, Certificate of Registration, Agency agreement, etc.